How to Charge for Your Bookkeeping Services

If you enjoy organization and numbers and have experience with bookkeeping, starting your own business offering this service might be a smart career choice. Since bookkeeping is a more straightforward process than accounting, it is something that many people can (and do) opt to take care of themselves. As your business grows and you begin making higher profits, hiring staff and handling more transactions, however, it may make sense to outsource the details of bookkeeping to someone else. Bookkeepers are in charge of maintaining your books closely day in and day out. They generally do all data entry into accounting ledgers or software. Personally, I work with my clients on a fixed-fee basis in which my monthly clients pay a fixed amount at the beginning of every month.

  • Using accounting software can allow you to save time when managing the books for your business.
  • Having the proper education and experience is crucial, but it’s not the most important factor in determining the price of the service.
  • Managing your own business is no simple task— between juggling inventories, supervising employees, and growing your clientele, business owners have a lot to handle.
  • However, you’ll need to be clear about the scale of the project and be realistic about how much time you’ll need to spend on it when you’re considering how much to charge.
  • This can be something you share or even display on your website, but it doesn’t have to be.

Do your due diligence to make sure you’re billing your clients fairly. But, don’t minimize your worth and expertise in the pricing process. Consider how frequently you provide services to a client when making up your mind about what to charge. Some clients will be a one-time deal, while others may need you on a regular basis (e.g., quarterly). Partnering with Patriot earned this accountant a 50% cost savings from his previous provider, decreased his time running payroll, and more!

Are bookkeeping and accounting different?

Remember that if you have employees you’ll also need to account for payroll tax. If you’re unsure about your tax obligations, you may want to talk to a professional accountant or tax expert for advice. A small business can likely do all its own bookkeeping using accounting software. Many of the operations are automated in the software, making it easy to get accurate debits and credits entered.

  • When your processes become more efficient, and faster, your profit margin improves.
  • At the end of the year, during tax time, you need to send anyone who works for you as a contractor a special form called the 1099.
  • Whether you need a full time or part time employee will greatly impact how you calculate labor cost.
  • Let the values and ideals that guide your everyday work inform the way you structure the fees for your clients.
  • Large clients are where you can truly showcase your skills and expertise.

How you price bookkeeping needs to align with a successful deliverable for both parties. If you provide a price upfront, then you want to make sure that each minute that you spend on the mandate is something that you have explicitly agreed to work on. If not, then you may find yourself in an unprofitable mandate. As such, defining your scope of work becomes incredibly important.

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Hiring a bookkeeping expert to help manage the ever so important nitty-gritty details of your accounts can save you time, and allow you to refocus your energy on profit growth and business strategy. In-house accounting, on the other hand, gives you peace of mind knowing that someone you know and trust is handling your books and financials. The only drawback of paying a full-time accountant is that you may need to offer them employee benefits.

Integrated Financial Tools and Software

Each transaction affects two accounts (hence the double-entry), offering a complete picture of a business’s financial health. For example, you would record money leaving or entering the bank account, but you wouldn’t record the corresponding expense or income transaction. At times, a single-entry system can feel incomplete, and it is only suitable for small, simple businesses with minimal transactions. By ensuring accuracy and timeliness in financial records, efficient bookkeeping acts as the heartbeat of a business’s financial health.

This initial meeting is helpful before you commit to a price. It’s reasonable for a new bookkeeper to charge around $40 an hour, but you’ll need to do some research in your area to make sure that is a good starting point. From there, you can raise your rates as you gain more experience, and many top out around $80 or more an hour. I work closely with my clients to develop their monthly bookkeeping packages. Now here’s the bonus, she reduced her work hours without lowering her income. As a result, she’s regained her personal time and reduced her overwhelm.

Occasionally your bookkeeper might need your input on things like categorizing a transaction properly, but we try our best to make bookkeeping as hands-off as possible for you. Then you also need to quantify the volume included within the services. This could mean determining how many bank accounts, credit card accounts, or number of transactions in a month. why do i have to pay fica tax Essentially, whether in bookkeeping pricing, tax services pricing, or any other service, you need to know in advance exactly how you will deliver the work. This means that you need to spend the required time upfront with your small business client to understand their situation well enough to be able to define your scope per month clearly (see Step 1).

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And once I’d finished preparing all of that, I’d worry about whether the client would even go for my pricing after I spent hours trying to calculate just the right number. Whether you’re hiring in-house or outsourcing your bookkeeping, finding someone that has the right software tools to make finance management easy is important. You’re offering peace of mind and confidence in their financial status, and it’s this value that you put a price tag on.

Bundling your bookkeeping services.

The tax preparation fees for Client A may be different than the year-end tax preparation fees for Client B, even if the service is identical. The more experienced the bookkeeper, the more confident they are with their skills. As a result, they come with a higher monthly cost for business owners. You want to hire a bookkeeper with the requisite qualifications.

If they have an office worker designated to some of those other tasks, not all of the 1-3% would be distributed directly to you. Starting with an hourly rate with a new client is beneficial because usually it will take more time to get their books set up, as they could have been quite a mess before you took them on. You may be helping them play catch-up to get organized not only in the current year, but also in previous years. It will be more work upfront, so you can bill more upfront. Business Coach for Accounting ProfessionalsNo excuse for bad behaviorJust because you’re an accounting professional, doesn’t mean you’ll be well respected by your clients.

This process is vital for maintaining accuracy in your financial reports and for identifying and correcting any discrepancies. This kind of financial insight is crucial in developing strategies that drive profitability and sustainable growth. Effective bookkeeping lays the groundwork for strategic financial planning. You’ll also need a minimum opening deposit if the bank requires one. Minimum deposit requirements can depend on the type of business account and whether you’re opening the account at a traditional bank, credit union, or online bank.

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