Xero vs QuickBooks: Which Is the Better Accounting Software?

While both software will let you create recurring bills, only QuickBooks will allow you to schedule automatic recurring payments. In addition, because QuickBooks is so well known and widely used, it is easy to find a local bookkeeper fluent in QuickBooks accounting software. QuickBooks Online is undoubtedly the most recognizable name in accounting software, but there are many other options for small businesses to consider. While QuickBooks is the most notorious, other popular software like Xero could be the better choice for running your business.

  • However, when you compare features, QuickBooks Online inches ahead for its stronger feature set, ease of sharing with accountants and customer support.
  • Additional automation abilities let you select inventory items from a preset list, quickly duplicate a previous invoice, or set up automatic invoices for repeat orders.
  • The Time app is available on the Essentials plan and above, while the Projects app is available for Plus users.
  • FreshBooks is another accounting platform with invoicing features that rival and even outdo QuickBooks.
  • You can simply download the free Xero Projects app on iOS and Android, using it to record time and costs, as well as seamlessly and automatically feed the data into invoices and reports.

We like how much power QuickBooks gives you over your monetary data. QuickBooks is an accounting industry leader, so its app integrations are exceptionally diverse and high-quality. Xero is an innovative cloud accounting solution developed and provided by a New Zealand company, Xero Limited, which has U.S. and other global regional operations. The software is user-friendly with a modern user interface that provides a fast learning curve to master its online accounting features, customizable dashboards, and real-time data and reports. QuickBooks offers integrations with 400 plus apps and software tools to increase the functionality of your software plan. E-commerce businesses can easily connect their accounting software with payment platforms like PayPal and Shopify.

Xero vs. QuickBooks Online: Integration with other software

There are some workarounds, like downloading the basic invoice template, manually changing the language, and reuploading it, but there’s no easy support for multiple languages. Similarly, all of Xero’s plans are often 50% off for the first three months. This means that Xero Early may be as cheap as $6.50 per month when 50% off, while QuickBooks Simple Start would cost just $9 a month, provided it is offering the same deal. Both services have plenty to offer, but in the end, Xero has more integrations than QuickBooks.

Businesses with inventory items should choose accounting software that can track inventory costs, manage COGS, and monitor inventory units. Unfortunately, many don’t have positive experiences with QuickBooks’ customer support. One complained that they are often transferred to different departments when they contact QuickBooks.


Check out our FreshBooks review if invoicing tools are a top priority for your business. On top of that, we were disappointed that Xero’s expense-tracking tools are only available with its costliest pricing package. This is the exact opposite of QuickBooks, which makes these tools available to all customers. We also like that you can use Xero to set recurring bills, generate billing reports, and store and organize all your bills.

Best Bookkeeping Services

For example, Xero’s accounting functions use a very structured setup process, providing a seamless experience for users. One notable advantage is that Xero allows for two tracking categories with many subcategories, allowing businesses to categorize and analyze their financial data with precision. The journey with accounting software doesn’t end at implementation; ongoing support and training are vital for sustained success. Responsive support and comprehensive training contribute significantly to a successful implementation, ensuring that your team can navigate the software with confidence. Harness the power of the digital age by exploring online reviews and testimonials from businesses that share similarities with yours. Real-world experiences provide invaluable insights into the practical use and performance of accounting software.

You’re All Set

A small business can likely do all its own bookkeeping using accounting software. Many of the operations are automated in the software, making it easy to get accurate debits and credits entered. When first starting out, market yourself as a professional who is well-versed in managing accounts, reconciling transactions, providing financial overviews and balancing budgets. Ask for testimonials from people who have utilized your services in the past and spread the word about your offerings through a website or social media.

We also found it easy to apply formulas in Xero to compare our budget and actuals side by side. We’re going to put these two popular programs under the microscope to see which is best. By the end of this inflation accounting in the system of modern accounting review, you will have a better idea of which is the better option for your business. The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. Help is accessible from any data-entry screen, and a demo company is available for those who want to enter practice transactions without worrying about messing up their own data.

The cloud-based system is a good fit for small businesses, and, crucially, it is also great for growing businesses as the application is designed to grow with you. Smart Reporting, powered by Fathom, provides tools to analyze your business metrics. Xero offers three paid plans based on the typical life cycle of a small business. Furthermore, you can pay your employees manually or through batch payments. If you want to experience a robust payroll solution, integrate Xero with third-party applications. Daily bank feeds are complex, so Xero provides an accurate picture of the business finances.

One of the advantages of using Xero is that it can save businesses time and money. With Xero, businesses can eliminate the need for paper records and reduce accounting fees. The software is also updated automatically, so businesses always have the latest features and security patches. Overall, Xero is an efficient and cost-effective way for small businesses to manage finances. Xero is a better option for businesses that need to track project profitability.

You can use QuickBooks to run roughly two dozen prebuilt accounting reports, whether using the mobile or desktop QuickBooks version. Additionally, with QuickBooks Plus and Advanced, you can create custom reports. Across all pricing plans, you can also create custom tags for your reports. QuickBooks offers more invoicing tools and client payment options than Xero.

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